All Russian employer organizations, regardless of their form of ownership and management structure, are required to keep records of conscripted workers and submit reports to the military commissariats. Saved from this need only individual entrepreneurs. The deadlines for such reporting and responsibility for errors are also enshrined in law, so we will consider this obligation and how to make and in what form a report to the military registration and enlistment office in 2019 in more detail.

Normative base

For personnel officers, military accounting and reporting usually raise many questions and difficulties, which can best be resolved by laws and regulations. There are several documents that govern this issue:

• Federal Law No. 61 of May 31, 1996 “On Defense” (Article 8 “Functions of Organizations and Duties of Their Officials in the Field of Defense”);
• Federal Law No. 31 of February 26, 1997 “On mobilization training and mobilization in Russian Federation"(Article 9 "Obligations of organizations");
• Regulations on military registration, approved by Decree of the Government of the Russian Federation No. 719 of November 27, 2006;
• Guidelines for maintaining military records in organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

The study of these documents will make it possible to issue military-listed employees and reporting to the military registration and enlistment office in 2019 in the best way. To begin with, by order of the organization, it is necessary to appoint a person responsible for military registration. Although the overall responsibility always lies directly with the head of the company, he must appoint a direct executor. But according to the law, the minimum number of such authorized persons is determined by the number of employees:

• up to 500 persons liable for military service - one employee (perhaps even a part-time worker);
• from 501 to 2000 people - one specialist;
• from 2001 to 4000 people - two authorized executors.

It is these employees who keep records and know how to fill out form 19 of the military registration and enlistment office, the step-by-step instructions for which are given below.

Form 18 report

To account for persons liable for military service, all firms use the so-called forms 6 and 18. Form 18 is called the "Organization Registration Card". Both of these documents of the company must be made in triplicate:

• two copies must be sent to the commissariat: one - for the military registration and enlistment office itself, the second - for the booking committee of the city or municipal council;
• the third copy remains with the organization.

Form account card looks like that:

It consists of the main part and the title page, in which you need to write the full details of the company. On the title page indicate:

• company name;
• FULL NAME. manager and his phone number;
• legal address(actual and postal, if they differ);
• information about the parent organization (if any);
• all main codes of the organization (TIN, OKVED, OKPO, OGRN, OKATO, OKOPF, etc.).

In the main part, it is necessary to indicate general quantitative information about those liable for military service. We write data about persons in the reserve in accordance with the ranks. Separately, it is necessary to indicate the number of conscripts and partially fit persons in the reserve, as well as data on armor and professions. At the end, you need to certify the information with a signature and a round seal. The reverse side of the form looks like this:

Report Form F-18

Form 6 for the military registration and enlistment office 2019 is called "Report on the number of employed and booked citizens who are in reserve." It must also be drawn up in triplicate, two of which should be sent to the military commissariat. A sample report in form 6 for the military registration and enlistment office in 2019 looks like this:

Other reports to the military registration and enlistment office 2019: deadlines and where to submit

An authorized employee must maintain records at all times. After all, in addition to the two forms above, he needs to regularly send other operational information to the military registration and enlistment office at the location of the company. Deadlines for submitting the report to the military registration and enlistment office 2019:

• reports F-6, 18 and 16 - annually until December 31 current year as of January 1 next year;
• lists of men who turn 17 in the next reporting year - annually by November 1;
• data on changes in marital status, education, structural unit organizations, positions, places of residence or places of temporary residence, the state of health of employees registered with the military - within two weeks from the date of the change;
• information about employees on military registration, as well as about employees who are not on military registration, but are required to be on it - within two weeks from the date of receipt of the relevant request;
• data on employment and dismissal of employees subject to military registration - within two weeks from the date of the relevant event.

Employer's responsibility

For failure to provide reports on employees for organizations, administrative liability is provided. It depends on what kind of violation was committed. In addition, employers are also responsible for not notifying employees of the call or for not handing over documents received at the company's address. Several articles of the Code of the Russian Federation on Administrative Offenses regulate such liability at once:

• Art. 21.1 of the Code of Administrative Offenses of the Russian Federation for failure to provide data on conscripts - a fine in the amount of 300 to 1000 rubles;
• Art. 21.2 of the Code of Administrative Offenses of the Russian Federation for failure to notify of a summons and failure to ensure the appearance of a working citizen at the military registration and enlistment office - a fine in the amount of 500 to 1000 rubles;
• Art. 21.4 of the Code of Administrative Offenses of the Russian Federation for the lack of information about persons who are not registered, although they are obliged to do so - a fine in the amount of 300 to 1000 rubles.

Failure to submit reports may be qualified under one of these articles. Therefore, in order not to be mistaken and not to confuse anything, it is best for an authorized personnel officer to immediately contact the military commissariat at the place of registration of the organization and receive all sample documents and detailed instructions on how to fill them out correctly. Such interaction is only welcomed by the military.

Organizations, regardless of their form of ownership, must keep military records of their employees. The purpose of military registration is to ensure in peacetime the full and high-quality staffing of the Armed Forces of the Russian Federation, other troops, military formations and bodies, and during periods of mobilization, martial law and in wartime, also ensuring the needs for human resources of public authorities, local government and organizations (clause 6, clause 1, article 8 of the Federal Law of May 31, 1996 No. 61-FZ, clause 2 of the Regulations Let us present step-by-step instructions for military registration in an organization 2019. Recall that for conducting military registration in an organization, Methodological recommendations that are relevant and for 2019, were approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017.

Step 1: appoint responsible persons

Who is responsible for military registration in organizations and who maintains it? Speaking about the organization of military registration in the company ( step by step instructions), you should start by identifying those responsible for maintaining such records. The head of the organization is responsible for the state of military registration in the organization (clause 9 of the Regulations, approved by Government Decree No. 719 of November 27, 2006). And the person appointed by the head of the organization on the basis of an order is directly involved in maintaining military records. Of course, the obligation to maintain military records should be provided for in the official duties such an employee.

The number of employees appointed responsible for maintaining military records in an organization depends on the number of employees on military records. To determine how many employees need to be allocated for military registration, it is necessary to establish the total number of citizens who are registered with the organization as of December 31 of the previous year (clause 19 of the Regulation, approved by Government Decree of November 27, 2006 No. 719). In this case, the following standards are used (clause 12 of the Regulations, approved by Government Decree of November 27, 2006 No. 719).

If the organization has 2 or more employees who keep military records, they are combined into a separate unit, called the military registration table.

At the same time, the head of the organization must not only appoint employees to maintain military records, but also provide them with specially equipped rooms and iron cabinets that would ensure the safety of documents on military records (clause 21 of the Regulation, approved by Government Decree of November 27, 2006 No. 719) .

Step 2: determine the circle of workers subject to military registration

According to the rules for maintaining military records in organizations in 2019, the following employees are subject to military registration (clause 14 of the Regulations

• conscripts;
• conscripts.

Conscripts

conscripts

Male citizens aged 18 to 27 who are required to be registered with the military and who are not in the reserve

Citizens in the reserve: - males in reserve; - Dismissed from military service with enrollment in the reserve of the Armed Forces of the Russian Federation; — successfully completed training at military departments at federal state educational organizations higher education under military training programs for reserve officers, military training programs for sergeants, foremen of the reserve or military training programs for soldiers, reserve sailors; - those who have not completed military service in connection with the exemption from conscription for military service; - those who have not completed military service in connection with the provision of deferrals from conscription for military service or who are not called up for military service for any other reason, upon reaching the age of 27 years; - dismissed from military service without military registration and subsequently put on military registration in military commissariats; - completed alternative civilian service; - female, having military registration specialties in accordance with the Appendix to the Regulations, approved. Government Decree No. 719 dated November 27, 2006

And for which employees military records are not kept?

Military records in organizations are not kept in relation, in particular, to the following employees (clause 15 of the Regulation, approved by Government Decree No. 719 of November 27, 2006):

• exempted from military duty in accordance with the Federal Law of March 28, 1998 No. 53-FZ “On military duty and military service”;
• female workers who do not have a military registration specialty;
• permanently residing outside the Russian Federation;
• employees with military ranks of officers and who are in the reserve of the SVR or the FSB.

Step 3: we receive documents for maintaining military records from conscripts and those liable for military service

Military registration in organizations and filling out personal cards is carried out on the basis of the following documents (clause 25 of the Methodological Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017).

Step 4: we develop and maintain military registration documents

What documents should the organization keep for military registration?

As part of maintaining military records, the organization develops (maintains) the following documents (clause 39 of the Methodological Recommendations, approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017):

• an order on the organization of military registration of citizens, including the reservation of citizens who are in reserve;
• file cabinet of personal cards form No. T-2. In section 2 "Information on military registration" of the employee's personal card in the form No. T-2 (approved by the Decree of the State Statistics Committee of 01/05/2004 No. 1), military registration of conscripts and those liable for military service is maintained;
• a log of checks on the implementation of military registration and booking of citizens staying in the reserve of the Armed Forces of the Russian Federation;
• receipts for the receipt of military registration documents from citizens;
• official office work (separate matter) on the issues of maintaining military records of citizens and booking citizens who are in reserve in the organization;
• other documents in accordance with the requirements established by the federal executive authorities, executive authorities of the constituent entities of the Russian Federation, local governments and heads of organizations;
• reference information on military registration, mobilization training and mobilization.

The samples of documents necessary for maintaining military records in the organization can be found, in particular, in methodological recommendations on maintaining military records in organizations (approved by the General Staff of the Armed Forces of the Russian Federation on July 11, 2017). Among the samples of military registration documents in the organization in the specified Methodological recommendations, for example, are given:

• order on the organization of military registration of citizens, incl. reservations of citizens who are in reserve;
• employee's personal card (form No. T-2);
• a receipt on the receipt of documents of military registration of citizens;
• a work plan for maintaining military records and booking citizens in the reserve;
• a journal of checks on the implementation of military registration and booking of citizens who are in the reserve of the Armed Forces of the Russian Federation.

Step 5: we perform and control the fulfillment of military registration duties

The duties of managers, as well as other employees responsible for military registration work, are provided for by the Federal Law of March 28, 1998 No. 53-FZ, as well as the Regulation, approved. Decree of the Government of November 27, 2006 No. 719.

Responsibility group	Types of duties
Obligations to ensure the registration of citizens for military registration at the place of work (clause 30 of the Regulations	- check with citizens of the Russian Federation who are hired, the presence of marks in their passports about their attitude to military duty, the presence and authenticity of military registration documents, as well as the authenticity of entries in them, marks on military registration at the place of residence or place of stay, the presence of mobilization instructions (for those liable for military service in the presence of marks on the receipt of a mobilization order on military tickets), tokens with personal numbers of the Armed Forces of the Russian Federation (for those liable for military service, if there is a mark on the receipt of the token in the military ticket); - fill out personal cards in accordance with the entries in the documents of military registration. At the same time, information on the marital status, education, place of work (organizational unit), position, place of residence or place of stay of citizens, other information contained in the documents of citizens accepted for military registration is specified; - explain to citizens the procedure for fulfilling their duties for military registration, mobilization training and mobilization established by the legislation of the Russian Federation, control their fulfillment, and also inform citizens about responsibility for failure to fulfill these duties; - inform the military commissariats about unspecified corrections, inaccuracies and fakes found in military registration documents, an incomplete number of sheets, as well as cases of non-fulfillment of duties by citizens in the field of military registration, mobilization training and mobilization
Responsibilities for the collection, storage and processing of information contained in the personal cards of citizens subject to military registration (clause 31 of the Regulation, approved by Government Decree of November 27, 2006 No. 719)	- to determine the citizens who are subject to military registration at the place of work and (or) at the place of residence, and take the necessary measures to put them on military registration; - maintain and store personal cards of citizens put on military records in the manner determined by the Ministry of Defense of the Russian Federation
Obligations to keep up to date the information contained in personal cards, as well as in military registration documents of military commissariats (clause 32 of the Regulation, approved by Government Decree of November 27, 2006 No. 719)	- send within 2 weeks to the relevant military commissariats and (or) local self-government bodies information about citizens subject to military registration and their acceptance or dismissal from work. If necessary, and for conscripts in without fail, for the purpose of military registration at the place of residence or place of stay or clarification of the necessary information contained in military registration documents, notify citizens of the need for a personal appearance at the relevant military commissariats or local governments; - send, within 2 weeks, at the request of the relevant military commissariats and (or) local governments, the necessary information about citizens who are registered with the military, as well as about citizens who are not, but are required to be registered with the military; - submit annually, in September, to the relevant military commissariats lists of male citizens aged 15 and 16, and before November 1 - lists of male citizens subject to initial military registration next year; - check at least once a year the information on military registration contained in personal cards with the information contained in the documents of military registration of citizens; - verify at least once a year in the manner determined by the Ministry of Defense of the Russian Federation, information on military registration contained in personal cards with information contained in military registration documents of the relevant military commissariats and (or) local governments; - enter into personal cards information about changes in marital status, education, structural subdivision of the organization, position, place of residence or place of stay, health status of citizens registered in the military, and report these changes to the military commissariats within 2 weeks; - notify citizens of calls (summons) of the relevant military commissariats or local governments and provide them with the opportunity to timely appear at the places indicated by the military commissariats, including during periods of mobilization, martial law and wartime

Responsibility for violations in the conduct of military records

The current legislation provides for administrative liability in the form of a fine for violating certain instructions for maintaining military records in organizations. It is imposed on the head or other official responsible for military registration work.

Type of offense	The amount of the fine	Base
Failure to submit within the prescribed period to the military commissariat or to another body that carries out military registration, lists of citizens subject to initial military registration	from 300 to 1,000 rubles	Art. 21.1 Administrative Code of the Russian Federation
Failure to report to the military commissariat or to another body that carries out military registration, information about hired or dismissed citizens who are or are required to be, but are not registered in the military		Part 3 Art. 21.4 Administrative Code of the Russian Federation
Failure to notify citizens of their summons on the agenda of the military commissariat or other body that carries out military registration, as well as the failure to provide citizens with the opportunity to appear on time when summoned on the agenda of the military commissariat or other body that carries out military registration	from 500 to 1,000 rubles

When and where to submit personnel reports in 2017

The employer has the right to independently make personnel decisions. He does not have to explain them to anyone, but he is obliged to report on the work with the staff. For violation - a fine of 70 thousand rubles. and 150 thousand if it happens again. What information and when should you provide in 2017?

One of the responsibilities of companies is to submit reports to government agencies. Separate report forms contain information about vacancies, employees, wages, etc.

Since this information is stored in the personnel service, personnel officers are responsible for such reports.

In 2017, you must transfer information about employees:

to the statistical authorities;

in the centers of employment of the population;

· Pension Fund RF.

to the statistical authorities

You can find out what forms are handed over to the territorial office of Rosstat on the statreg website. gks. ru.

Come in and fill out the search card.

Click the "List of forms" button and get a list of reports for your company: report type, frequency and deadline.

Accounting" href="/text/category/buhgalteriya/" rel="bookmark">accounting and labor protection service.

Table 1. Reports on pay and working conditions of employees

The form	Periodicity	Deadlines	Base
	Order of Rosstat
Information about the suspension (strike) and resumption of work labor collectives (the form)		Orders of Rosstat , ,
Information about arrears wages (the form)		Order of Rosstat
Information on the number and needs of organizations in employees for professional groups (the form(prof))		Rosstat Order No. 325 dated 01.01.2001, letter of Rosstat dated 01.01.2001 No. 04-04-4 / 132-SMI
Sample Survey Questionnaire work force (the form)	a company in the amount of 20,000 to 70,000 rubles. for the first violation and from 100,000 to 150,000 rubles. for repeated; An official in the amount of 10,000 to 20,000 rubles. for the first violation and from 30,000 to 50,000 rubles. for a repeat. to the employment service You do not send reports to the territorial bodies of the employment service, but information about employees, vacancies, employment of people with disabilities, etc. ( Art. 25 of the Law of the Russian Federation -1 "On employment in the Russian Federation"), see table. 2. Specify the forms and deadlines for submitting information at the territorial employment centers at the location of the company. For failure to provide or untimely submission of information provided for law about employment, will be fined ( Art. 19.7 Administrative Code of the Russian Federation): a company in the amount of 3,000 to 5,000 rubles; An official in the amount of 300 to 500 rubles. Periodic violations of the rules for working with employment service authorities can be regarded by inspectors of the State Labor Inspectorate as a violation of labor legislation and bring the company and officials to administrative responsibility for Art. 5.27 Code of Administrative Offenses of the Russian Federation. Table 2. Information to the employment service Intelligence Submission frequency Submission deadlines Information about the need for workers, the availability of vacancies ( vacancies) Monthly Terms are established by territorial centers of employment of the population Information on created or allocated jobs for the employment of persons with disabilities in accordance with the established quota for the employment of persons with disabilities Information necessary for the implementation of activities for vocational rehabilitation and promotion of employment of persons with disabilities Information on the application of insolvency (bankruptcy) procedures against the employer If necessary employment contracts In case of liquidation of the organization or reduction of the number or staff of employees Not later than two months before the start of the measures to reduce Information about the liquidation of the organization, the reduction in the number or staff of employees and the possible termination of employment contracts in the event that the decision to reduce the number or staff of the organization's employees may lead to mass layoffs of employees Not later than three months before the start of the measures to reduce Information on the introduction of a part-time (shift) regime and (or) part-time working week, as well as during the suspension of production In the event of the introduction of part-time work or the suspension of production Within three working days after the decision to carry out the relevant activities to the Pension Fund The Pension Fund of the Russian Federation maintains an individual (personalized) record of each insured person. Forms of accounting documents, as a rule, are filled out by accountants. If your company has employees who are eligible for early retirement, FIU employees may require lists of privileged professions. The Fund recommends that lists be compiled in free program"List of medicinal products", and check using the application "Reconciliation of IP and LP". Both programs can be downloaded from the pfrf website. ru. In order for the FIU to track the salary of working pensioners, from April 2016 you must submit a monthly report on new form SZV-M "Information about the insured persons". Who handles these reports in the company is decided by the manager. If you are preparing the reports, please use the form approved by PFR board by order p. In 2017, the SZV-M form must be submitted monthly not before the 10th, as last year, but before the 15th. For example, for December 2016 - until January 16, 2017 (January 15 - Sunday). If you do not provide or provide incomplete or inaccurate information, you will pay a fine: 500 rubles. for each insured. to the draft board Every employer is required to keep military records. The head of the company is responsible for keeping records, but the functions can be transferred to another employee. 100%" style="width:100.0%;border-collapse:collapse;border:none">
Intelligence	Reason for submitting information / frequency	Submission deadlines
Information about citizens subject to military registration and acceptance (receipt) for work (in educational institution)	Recruitment	Two weeks from the date of employment
Information about citizens subject to military registration and dismissal (expulsion) from work (from educational organizations)	Dismissal	Two weeks after leaving
Information about changes in marital status, education, structural subdivision of the organization, position, place of residence or place of stay, health status of employees registered in the military	Changes	Two weeks since change
Information about citizens who are registered with the military, as well as about citizens who are not registered, but are obliged to be registered with the military	Enlistment office request	Two weeks from receipt of request
Lists of male employees aged 15 and 16	Annually	September 2017
Lists of male workers subject to initial military registration next year	Annually

Can you please tell me what kind of reports should be submitted to the military registration and enlistment office? All employees have military IDs, age 32-36. There are those who did not serve (limited fit)

The following are submitted to the military registration and enlistment office:

Lists of employees subject to military registration upon admission and dismissal from work (within two weeks). You can send information in the form that is given in Methodological recommendationsapproved.

Lists of employees who are registered with the military, as well as those who are not, but are required to be registered with the military (on request within two weeks);

Lists of male citizens aged 15 and 16 (annually in September);

Lists of male citizens for initial military registration next year (every year before November 1).

The rationale for this position is given below in the materials of the Personnel System

Organization of military registration

Which organizations are required to keep military records of employees

All organizations, regardless of their form of ownership, are required to keep military records of their employees (, clause 7, article 8 of the Law of March 28, 1998 No. 53-FZ).

Military records must be kept in accordance with the Regulations approved (clause 7, article 8 of the Law of March 28, 1998 No. 53-FZ), and Methodological recommendationsapproved by the General Staff of the Armed Forces of the Russian Federation.

Do I need to keep military records of employees for an entrepreneur

There is no direct obligation in the legislation, however, it is still recommended to keep such records.

Entrepreneurs are not named in the legislation, therefore they have no formal obligation to keep such records (subparagraph 6, paragraph 1, article 8 of the Law of May 31, 1996 No. 61-FZ, paragraph 7, article 8 of the Law of March 28, 1998 No. 53-FZ). In practice, military registration and enlistment offices often make claims and still require record keeping, since all entrepreneurs, like other employers, are required to request military registration documents from persons entering work (part 1 of article 65, part 3 of article 11, part 3 of article 11). 4 article 20 of the Labor Code of the Russian Federation).

The courts, when resolving such disputes, take the side of the employer, since, on a formal basis, based on the law, the requirements of the military registration and enlistment office are unlawful. See, for example, Resolution of the Presidium of the Supreme Arbitration Court of the Russian Federation dated April 28, 2009 No. 13798/08.

Thus, until a corresponding amendment is made to the legislation, entrepreneurs are not required, but they can maintain military registration documents, for example, enter information about military registration in an employee's personal card.

Attention: refuse to hire an applicant who has not submitted Required documents about military registration, the entrepreneur can not.

Employees to be counted

Which employees are subject to military registration

Employees subject to military registration include:

Employees not to be counted

Which employees are not subject to military registration

Employees are not subject to military registration:

• those released from military service in accordance with the Law of March 28, 1998 No. 53-FZ (for example, those declared unfit or partially fit for military service for health reasons, who completed military service in another state, etc.);
• performing military service or alternative civilian service;
• women who do not have a military registration specialty;

permanently residing outside of Russia;

• having military ranks of officers and staying in the reserve of the SVR of Russia and the FSB of Russia.

Types of accounting

What types of military registration exist

Military registration is divided into general and special.

On special military records are employees who, in in due course are reserved for organizations and institutions for the period of mobilization, martial law and in wartime, as well as serving in the internal affairs bodies, the State Fire Service, institutions and bodies of the penitentiary system, bodies for controlling the circulation of narcotic drugs and psychotropic substances in the positions of an ordinary and commanding staff. All other employees are on the general military register. This is stated in paragraph 16 of the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.

Military registration documents

Based on what documents do employers keep military records of employees

Employers conduct military registration on the basis of military registration documents (clause 28 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). They must be presented by citizens when applying for a job (part 1 of article 65 of the Labor Code of the Russian Federation). If these documents are not presented, the organization itself is obliged to request information about the status of a person in the context of military registration ().

Military records include:

• for conscripts, a certificate of a citizen subject to conscription for military service;
• for men liable for military service, a military ID, a military ID of a reserve officer, a temporary certificate or a temporary certificate of a reserve officer;
• for women liable for military service, a passport of a citizen of the Russian Federation with the presence of an appropriate stamp in it.

How to determine that an employee whom an organization hires is subject to military registration

The attitude to military duty can be determined by the passport of a citizen of the Russian Federation (clause 49 of the Regulations approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). If a citizen is subject to military registration, then on the 13th page of the passport there will be a stamp “Responsible for military service” (clause 11 of the Description of the passport form, approved by Decree of the Government of the Russian Federation of July 8, 1997 No. 828).

Is it possible to refuse to hire an applicant who has not presented documents of military registration

No.

Military registration documents are presented by citizens liable for military service or conscripts when applying for a job (part 1 of article 65 of the Labor Code of the Russian Federation). If they are not presented, the organization itself is obliged to request information about the status of the employee in the context of military registration (decision of the Supreme Court of the Russian Federation of November 19, 2009 No. GKPI 09-1351).

The Labor Code of the Russian Federation does not contain provisions prohibiting organizations from hiring citizens without military registration documents. Moreover, by refusing to hire such an applicant, the organization violates its labor rights(Article and Labor Code of the Russian Federation).

The recruitment of an employee who has not presented military registration documents must be reported to the military registration and enlistment office (subparagraph “a”, paragraph 32 of the Regulation, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719). If the organization does not fulfill this obligation, this may entail bringing to administrative responsibility (part 3 of article 21.4 of the Code of Administrative Offenses of the Russian Federation).

Organization of accounting

How to organize military registration in a new organization

The head of the organization is responsible for the state of military registration in the organization (clause 6, article 1 of the Law of March 28, 1998 No. 53-FZ, clause 9 of the Regulation, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719).

It also determines the composition and responsibilities of employees responsible for organizing and maintaining military records. To do this, the head of the organization issues an order, the form of which is given in the Guidelines approved by the General Staff of the Armed Forces of the Russian Federation.

The draft order should be coordinated with the territorial military commissariat or local self-government body that deals with primary military registration in territories where there are no military commissariats.

Is it possible to assign the responsibility for maintaining military records to the accountant of the organization

Yes, you can.

For this, the obligation to maintain military records should be provided for in employment contract or job description accountant (paragraph 2, part 2, article 57 of the Labor Code of the Russian Federation, letter from Rostrud dated October 31, 2007 No. 4412-6). If the duties of an employee do not provide for the maintenance of military records, then such work can be assigned to an accountant by issuing an internal combination or part-time job.

When assigning responsibilities for maintaining military records, take into account the workload standards established for employees maintaining military records.

Responsibilities of military personnel

What are the duties of an employee who maintains military records in an organization

The duties of the person responsible for military registration in the organization, in particular, include:

1. Check the availability of military registration documents when hiring employees. In particular, the presence of marks in the passport about the attitude to military duty, the authenticity of military registration documents, as well as records in them about military registration at the place of residence or stay.

2. Maintain military records of employees. Namely, to enter data from documents of military registration of employees into personal cards.

3. Notify employees of their military registration duties. In particular, inform them about calls to the military registration and enlistment office, explain the procedure for mobilization preparation, hand over summonses, and also inform them of responsibility for failure to fulfill these duties.

4. Inform military registration and enlistment offices about violations of military registration: about the failure of employees to fulfill their duties on military registration, identifying errors in military registration documents or their falsification.

5. Report on the maintenance of military records to the military registration and enlistment offices (at the location of the organization) or local governments.
Submit there:

• lists of employees subject to military registration upon admission and dismissal from work (within two weeks);
• lists of employees who are registered with the military, as well as those who are not, but are required to be registered with the military (on request within two weeks);
• lists of male citizens aged 15 and 16 (annually in September);
• lists of male citizens for initial military registration next year (every year before November 1).*

6. Keep information about military registration up to date.
Namely:

• check at least once a year: military registration information contained in personal cards with information contained in military registration documents of citizens, as well as in military registration documents of military registration and enlistment offices or local governments;
• enter into personal cards information about changes in the personal data of employees registered with the military, and report these changes to the military commissariats within two weeks.

This procedure follows from paragraphs, and the Regulations, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719.

How to notify the military registration and enlistment office about the hiring and dismissal of military service employees

The employer is obliged to notify the military commissariat and (or) local governments within two weeks about the admission and dismissal of an employee subject to military registration (subparagraph “a”, paragraph 32 of the Regulation, approved, approved by the General Staff of the Armed Forces of the Russian Federation.

Failure to provide such information entails administrative liability (part 3 of article 21.4 of the Code of Administrative Offenses of the Russian Federation). *

Can the military registration and enlistment office check the correctness of the organization of military registration

Yes maybe.

Military commissariats check the maintenance of military records in organizations. Such inspections are carried out once a year for organizations with more than 500 employees, and at least once every three years for employers with fewer employees.

When conducting an audit of military registration in organizations, military commissariats establish:

• complete coverage of citizens by military registration;
• the quality of the military registration of citizens;
• completeness and reliability of the data contained in the personal cards of persons subject to military registration;
• organizing and ensuring the fulfillment by citizens of duties on military registration, the fulfillment by officials of organizations of the requirements of legislation on military duty and military registration.

The results of the inspections of the military registration and enlistment office are reported to the heads of organizations and reflected in the logs of inspections of the implementation of military registration, which are conducted in military commissariats (local governments) and in organizations.

If serious shortcomings are identified in the maintenance of military records by organizations, military commissars report this to the military commissariats of the constituent entities of the Russian Federation and the higher authority that has jurisdiction over the organization being inspected (if any). In addition, if certain violations in the field of military registration are identified, the guilty employees of the organization may be held administratively liable for.

Responsibility for violation of the procedure for maintaining military records

What responsibility is provided for violation of the procedure for maintaining military records in the organization

For violation of the procedure for maintaining military records, administrative liability is provided (clause 54 of the Regulation, approved by Decree of the Government of the Russian Federation of November 27, 2006 No. 719).

Responsibility is provided for the head or officer responsible for maintaining military records. The amount of fines is:

• for failure to notify the military registration and enlistment office of the admission or dismissal of a citizen subject to military registration, from 300 to 1000 rubles. (part 3 of article 21.4 of the Code of Administrative Offenses of the Russian Federation);
• for failure to send, at the request of the military registration and enlistment office and local authorities, within the prescribed period, the necessary information about citizens who are required to be registered with the military, from 300 to 1000 rubles. (part 3 of article 21.4 of the Code of Administrative Offenses of the Russian Federation);
• for failure to submit before November 1 (annually) to the military enlistment offices lists of male citizens who will turn 17 next year, from 300 to 1000 rubles. ();
• for failure to notify an employee of the call (summon) of the military registration and enlistment office and failure to provide him with the opportunity to timely appear at the place indicated by the military registration and enlistment office, from 500 to 1000 rubles. ().

Military commissars () can impose a fine for failure to fulfill military registration duties.

All violations in the field of military registration, for which administrative responsibility has been established, do not apply to ongoing ones. The term for bringing to responsibility for them does not exceed two months from the date of commission (part 1 of article 4.5 of the Code of Administrative Offenses of the Russian Federation).

Ivan Shklovets,

Deputy Head Federal Service for work and employment

Sincerely,

Kristina Aladysheva, expert of the Glavbukh System.

Answer approved by Natalia Kolosova,

Head of VIP Support.

Responsibilities of employees personnel service The enterprise includes not only the execution of documents for the hiring of new employees and the dismissal of previously accepted ones, but also some interaction with government agencies.

In particular, employees of the personnel department periodically send a report to the military registration and enlistment office for those liable for military service, which is in charge of the enterprise territorially.

Interaction between the personnel department and the military commissariat

Federal law provides that all enterprises in the country are required to timely inform the military commissariats about citizens who, by law, are liable for military service, hired or dismissed from the staff of the enterprise.

First of all, such a requirement is connected with maintaining the defense capability of the state. So this is a pretty serious matter.

The reporting procedure itself and the list of documents required for this are not sufficiently regulated. And employees of the personnel service, by personal appeal to the military registration and enlistment office on behalf of the company, have to clarify such points.

But still, some general provisions provided by the law, we will consider them in more detail.

Registration of a report to the military registration and enlistment office for persons liable for military service

Dismissal and hiring

The personnel worker is obliged to know which of the employees of the enterprise is liable for military service and is subject to mobilization in case of war.

For this, when applying for a job, they are asked to present a military ID or other document on the military duty of a citizen. Information is not only entered into the personal card of employees, but must also be transferred to the military commissariat within two weeks.

You should not think that the military registration and enlistment office does not know anything about the newly created company and there is no need to organize military registration. State bodies(tax office and military registration and enlistment office) interact and information about the newly created company is transferred to the military registration and enlistment office from the tax service in a timely manner.

Thus, the company, represented by a personnel officer, is obliged to notify the military enlistment office of all military-serviced employees who are hired or fired.

Annual reconciliations

The reliability of information about employees registered with the military will have to be confirmed annually.

The military registration and enlistment offices conduct periodic inspections of enterprises, in which the information provided by the company is verified with the information in the personal cards of all employees. In case of non-compliance, it is quite possible to impose a fine.

An employee of the personnel department, without waiting for the visit of "people in uniform", must independently contact the military registration and enlistment office and clarify the reporting procedure of the enterprise for citizens liable for military service working in the company.

Below is a standard form and a sample report to the military registration and enlistment office for those liable for military service, a version of which can be downloaded for free.