The passport regime implies the mandatory registration of citizens. Violation of the regulations on deadlines or other indicators leads to administrative fines. The registration rules imply that not only a citizen must submit a well-written application, but employees fill out official documents for registration. We are talking about registration card No. 16 and certificates issued, which must comply with accepted standards.

When registering citizens, employees of the migration service fill out two official forms. Card No. 9 is stored and recorded in the database of the Federal Migration Service, that is, the passport unit of the district department of the migration service. Card No. 16 is stored and maintained at the place of residence, that is, in the housing department or HOA, another management company. Maintaining two databases allows you to fully establish the place of residence of citizens and keep accurate records of movements.

Form No. 16 (ZHEU) is handed out in the following cases:

• in case of loss of a passport and the need to restore it;
• when changing citizenship, etc.

The form is issued to a citizen against a receipt at the place of residence and presented to them at the migration department.

The forms are filled out simultaneously with the stamp in the passport, have a standard size and a glued photograph of the applicant. During temporary registration, the forms are also filled out, the corresponding mark is put. There are state regulations No. 288 (UFMS) and No. 364 (Ministry of Internal Affairs), which indicate which fields require data entry. Forms are two-sided and filled in writing by employees of the authorities.

Form No. 16 is entered every time a citizen registers for housing. It does not matter what form of ownership the property has. Tenant cards are strictly accountable documents for which employees of the housing management company are responsible. The employee who filled out the forms puts his signature and the seal of the institution, which confirms the correctness of the information entered.

According to the data entered, the cards differ slightly from each other. Form No. 9 (for storage at the migration service department) contains information:

• full name of the citizen;
• detailed passport data;
• where it came from, indicating the postal address;
• new place of residence;
• military ID stamp.

The card has a field for the subsequent mark of departure to another place. All necessary information is entered according to passport data. If the passport is expired, then registration is not carried out until the defects are corrected and a new document is received. Form No. 16 is filled out at the place of residence, in the passport department of the management company. The responsible officer enters the data, certifies them and submits them for registration to the migration service. Then the citizen's card is returned and stored in the database in the housing and communal services.

In addition to the information in form No. 9, the citizenship of the person, place of work, actual employment, social status (for example, pensioner, military man, housewife) are indicated. On the reverse side of the form, information about military duty, the date of departure and the presence of minor children is entered. Differences from form No. 9 may be required by various social and supervisory authorities,

When applying to the passport department of the management company, you must write an application of any form. The citizen indicates why the card was needed, to which institution and signs for its receipt. An employee of the Criminal Code will verify the data of the registration card and the passport of the applicant, after which he will issue a document. But most often the document is copied and signed by the head of the department and sealed. In any case, the citizen receives the required option free of charge and on the day of application.

Information is considered reliable for 10 days, after which the certificate or the card itself will have to be taken again. The document is provided to the apartment owner or registered tenant. If a foreign citizen has a residence permit and is registered in an apartment, then a registration card.

By appointment, form No. 9 is a working document for employees of the migration service. This certificate is not issued upon request, it is an internal document. Form No. 16 is more extensive and includes various additional data that a citizen may need in various situations, for example, during a change of residence permit or loss or damage to a passport.

Such a system of registration of citizens and foreigners allows the migration service to trace the movement of registered persons. You can check compliance with the passport regime, the absence of violations and abuses with a residence permit. If the passport data and the information from the card do not match, then this violation should be corrected promptly.

At a critical time, this mismatch can raise questions and make it difficult to get the services you need. You can download a sample filling on our website, this will help you understand what requirements apply to the applicant.

For citizens who have a passport, a registration mark is placed on a specific page. For minor children, an appropriate certificate is issued, which is valid together with the children's metric. Since children can only be registered with their parents, when registering citizens, registration of children is carried out at the same time, and registration cards are issued for them. The certificate separately has no significance, only as an insert to the birth certificate.

A certificate of a standard form is issued in the form No. 8, which is required when receiving social benefits, medical care and placement in children's institution. If a citizen does not have a passport for valid reasons, then he is also issued a certificate of registration and, on its basis, a registration card is created.

Registration of the child is carried out by one of the parents, you can contact the FMS department, the MFC or your housing authority. When you personally apply to the migration service, it will take less time to receive a certificate. Receipt of the document does not require payment for the service and state duty. Passport services are given a short time to carry out registration activities, but citizens themselves may incur an administrative penalty for violating the rules.

There should not be an excess of 7 days between registrations in different places. If a citizen or members of his family have deliberately or unknowingly overstayed the deadline for mandatory application, then it will be necessary to pay a fine before registering and issuing registration cards. The amount can be very significant, since the violation is recorded for all family members at the same time.

If the circumstances are objective, then you can turn to the management with documentary evidence of innocence in being late. If registration is denied, then citizens have the opportunity to appeal against official actions in court.

At any controversial situation, it is recommended to apply personally to the head of the migration service unit. After a positive decision on the issue, the employees will create a residence registration card in the form No. 16 and put a stamp in the applicant's passport.

Registration. Registration. public services

Registration card - a certificate containing information about the persons registered in the apartment. Such paper is maintained in order to account for all people legally residing in the premises.

There are several types this document, differing in content and purpose. The most popular of them are numbered 9 and 16. Their receipt is required for the sale of real estate, employment, resettlement, for receiving benefits, obtaining a loan, etc.

Form Requirements

This certificate has an established form, which is approved by FMS Order No. 288.

• Form No. 9 has a size of 210x148 mm.
• Card No. 16 - 210x150 mm.

Both papers are double sided. The front and back sides must be filled out.

Registration document No. 9 contains the following information:

1. full name of the person;
2. place of birth and date;
3. address of the previous place of residence;
4. passport data;
5. address of permanent residence.

The reverse side contains information about military service and registration at the place of residence.

In addition to the certificate in form 9, a certificate in form 8 can also confirm registration at the place of residence, which we talked about receiving in, and you will find out which institutions issue these two forms.

• Full name and TIN;
• citizenship;
• place and date of birth;
• address of the previous place of residence;
• passport data;
• information about the place of work and position;
• current location address.

The back contains information about children under 14 years old., membership in military service, registration and future relocation.

Below is a sample of filling out the registration card No. 16 (form a)

Where to get it?

Card number 9 can be obtained from the body in which the person received registration. It's either:

1. Passport Office;
2. GUMVD.

Form 16 document is stored in the passport office of the management company of the house.

REFERENCE! For most regions, obtaining such a certificate is available through the State Services website. To apply for a document, you need to find the section “Providing a certificate of residence” in the catalog of services, fill in the fields of the questionnaire and send it for consideration.

Dates of issuance

The law does not establish the validity period of the registration document, which is issued upon request to the owner of housing.

However, many institutions where you need to provide this document set a validity period of 10 days, since deregistration at the place of residence can occur within 7 days. In this case, the information indicated in the card will be inaccurate.

Cost and stamp duty

The registration card is issued free of charge.

In order to issue it, you need to write an application to the authority where it is stored.

The application is drawn up by hand in any form.

Required condition:

• the applicant must indicate why he needs this paper;
• to which institution it will be sent.

Features and nuances

Only the owner of the apartment can receive such a document on the basis of an application and the provision of a passport with a registration mark. Employees of registration institutions have the right to issue only a certificate of form 16. Card No. 9 is a document for internal use so it's impossible to get it.

What is the difference between forms 9 and 16?

1. Cards No. 9 and 16 differ in content and purpose. If Form 16 is provided at the request of a registered citizen, then the information of another certificate may be available only to FMS employees and other authorized bodies.
2. Card No. 16, unlike certificate No. 9, contains more complete information about the registered person, namely his place of work and position. Help form 16 is often requested to apply for benefits, carry out legal actions with housing, and receive public services.

Passport office employees do not have the right to refuse to issue a registration card to a person. There are cases when the appeal of citizens was ignored due to their non-payment of utility services. Such actions are illegal.

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Certificate of registration at the place of residence (propiska), one of the most popular documents issued by passport offices or other bodies that perform their function.

Why do you need

Form 9 is an information document, containing information about persons registered in a residential building at a specific address, as well as information about persons who have retired, removed from registration. Sometimes this form is called a certificate of "family composition".

The form is issued on the basis of a registration card.

The registration card in form 9 is filled in by specialists of accounting services. The registration card is the basis for the registration of a person in a certain apartment.

Help Form No. 9 needed for:

1. sale of residential premises;
2. registration of children in preschool institutions or schools;
3. employment;
4. resettlement of communal apartments;
5. accrual of allowances and benefits;
6. registration of credit or mortgage obligations;
7. for the military registration and enlistment office, when called up for service (required for personal business).

Form 12 - how is it different from form 9

The certificate of form No. 12 contains information about persons who were deregistered in a particular residential building for some reason, but have the right to further claim housing. Contains information about deregistered minors, about persons who are serving sentences, about persons who serve in the army or have left due to temporary relocation, and so on.

The main difference between the certificate of registration of Form No. 9 and Form No. 12 is that form 12 contains information about those registered in the apartment or other residential premises, for the entire period of existence of a particular residential premises. Reference No. 9 reflects information on registered persons only for the period of residence of the owner of the premises.

Where to get: list of organizations

Form 9 can be obtained from the following authorities by submitting an appropriate application in person or through a representative:

1. passport office at the actual location of the residential premises;
2. in some cities there are departments for moving in and registration of citizens;
3. the housing operating company can also help in issuing information certificates of Form No. 9, and Form No. 12;
4. a certificate can be ordered using the State Services website;
5. receipt of certificates is also possible by mail;
6. The MFC also accepts applications and issues this certificate.

Through the Internet

On the website (on the State Services) there is a sample of filling out an application, a form, and you can also apply with us. ↵

Through ZhEK, MFC, etc.

Form 9 can be obtained by contacting the authorities who perform the duties of maintaining residential premises (ZHEK) or bodies involved in maintaining various kinds of records (passport office, MFC).

You can take a document with registration information by personally contacting one of the indicated bodies, providing the specialist with all Required documents. The certificate is also issued to the representatives of the owner. In this case, it is necessary to prepare a power of attorney in advance, which will be certified in in due course.

If, for one reason or another, he personally appears in one of these bodies, it is not possible, then you should resort to the services of the Russian Post. In this case, you must independently download the application form from the Internet, fill it out, attach a package of documents to the form, and send it by registered mail with a description of the attachment. The application must indicate how to send the answer.

Where to get an archival certificate of forms 9 and 12

AT real life it happens that information is needed not about the persons registered in the apartment today, but information about all the persons who were registered and deregistered throughout the entire operation of the apartment, house, and so on. Such cases include:

1. the process of privatizing an apartment (to prove non-use of the right to privatize a dwelling);
2. the process of entering into an inheritance (actual acceptance of property);
3. an archival certificate may be required by the buyer when selling an apartment, in order to make sure that there are no registered persons in the living space, as well as the absence of persons who are not temporarily residing, but retain the right to reside in the apartment (for example, prisoners).

They issue archival certificates in the passport office at the location of the apartment or private house. However, the preparation of this document will take more time than the preparation of a simple Form 9.

You can also try to get an extract from the public services website.

Sample how it looks

The appearance of the certificate of registration at the place of residence can be assessed in the photo.

Click on the photo of the form to enlarge.

The document must contain the following information:

1. Full name, date of birth and year of birth of the person to whom the form is issued;
2. Type of registration (permanent, temporary), as well as the date of registration;
3. The address at which the person is registered (street, house number, apartment number are indicated);
4. The full names of all persons registered in the residential premises are indicated;
5. Grounds for registration of persons;
6. Information about the dwelling (area, number of rooms);
7. Date of issue, signature of the specialist.

For a child

When placing children in preschool educational institution or school, departments of education require information about the place of registration of the child.

The child's registration document must be drawn up in accordance with form 9. There are no other features. The request, of course, is made by the parents.

Required documents

Only the following persons can obtain a certificate of permanent or temporary registration:

1. The person who owns the property;
2. A person who is registered in a residential building (only during the period of its registration);
3. The legal representative of a minor person registered in the apartment;
4. Representative of the property owner.

To obtain form 9, you must submit the following documents to the specialist:

• Application of the corresponding sample;
• Passport or other document that proves your identity.
• If the documents are submitted by a representative, then a power of attorney certified by a notary will be required.

Terms of receipt and validity of the certificate of registration, price

As a rule, a registration certificate is obtained within two hours after you have personally appeared at the authority and submitted all the necessary documents.

If it is necessary to obtain an archival certificate, then it will take several days for the authorities to check all the data on the persons who were registered throughout the entire period of operation of the premises.

If the application for a certificate was drawn up using the State Services website, then be prepared for the fact that the document preparation time will be about 30 days.

The period of validity of Form 9 is not set by the state. This means that from the moment you receive its expiration date is not limited to a specific time. However, there is an exception. Form 9 is valid if the registered person has not been deregistered in the residential premises, or vice versa, a new person has not been registered.

Certificate of registration is issued free of charge. Therefore, remember that service employees are asked to pay a state fee, this is a reason to contact the prosecutor's office or higher authorities.

Possible difficulties and nuances, reasons for refusal

There are cases when applicants are denied the issuance of a certificate, motivating the refusal by the presence of unpaid bills for utilities. Experts explain that it is necessary to pay off debts, and then only it is possible to exercise the right to receive a document.

Remember, this approach to the consideration of applications is considered illegal and is recognized as the arbitrariness of an official.

If you are faced with such a case, then you must demand the issuance of a reasoned refusal in writing and apply with it to the supervisory authorities.

Thus, certificates of forms 9 and 12 are included in the package of documents when resolving various situations, and are also used to keep records of the location of persons. In turn, the process of obtaining these certificates is quite simple.

The registration card in form N 9 is filled in by the officials responsible for registration, based on the citizen's application for registration at the place of residence and the submitted documents. Completed documents, as well as a document proving the identity of a citizen, an application for registration at the place of residence in the form N 6, a document that is the basis for moving into a dwelling, the persons responsible for registration, within 3 days from the day the citizens apply to them, submit to the registration authority.

Registration cards in form N 9 and apartment cards in form N 10 are issued when registering citizens in residential premises of the state, municipal, private housing stock, including housing construction and housing cooperatives, boarding schools for the disabled, veterans, singles and the elderly, other social institutions joint-stock companies and commercial organizations, other state and municipal organizations and institutions that have a housing stock on the right of economic management or on the right operational management, and are kept by the officials responsible for registration.

In case of loss (damage) of the house (apartment) book, a new house (apartment) book is issued at the request of the owner of the dwelling in writing. On the issuance of a house (apartment) book for the first time and in case of loss (damage), a corresponding note is made in the magazine for issuing house (apartment) books of an arbitrary form, which is registered in the prescribed manner and stored in a unit providing citizens with a public service.

The stamp of registration at the place of residence is also affixed in the registration card in form N 9 or in the house (apartment) book in form N 11 in the column "marks on registration at the place of residence" indicating only the date of registration in its details.

Registration card (form 9)

The registration card (in form 9) has a strict procedure for filling out. It can be filled out exclusively by persons who are responsible for registration at the place of residence of citizens upon application and the provided package of documents.

Basic data for filling out the registration card

A registration card, according to the law, can only be issued during the process of registering a person in a room suitable for living (the room must be officially recognized as residential). In this case, the room can be:

• state property;
• private living space;
• or belong to a municipal fund.

The safety of cards is ensured only by officials, responsible for registration.

After in competent authorities an appeal was recorded, within three days (but not later) a citizen / citizen must submit the following documents to the registration authorities:

• proof of identity (usually a passport is required);
• documents on the basis of which a person applying for registration must be settled in a dwelling;
• an official statement that confirms registration at the place of residence.

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