Service 1C Accounting provides for the possibility of making a calendar. At the same time, working with him remains identical for most software products created on the basis of 1C.
The production calendar plays a significant role in the work. It is in demand in various areas, for example, it allows you to calculate the number of banking days when applying for loans or determine the number of working days for staff.
In the event that work schedules are not given due attention, it is possible that errors will appear that can seriously affect the quality of management at the enterprise. accounting. Among them it is necessary to include:
- "Unable to determine the closest work date for date..."
- "The work schedule of the Russian Federation has not been filled since the date ..."
- "There are no working days in the specified period."
Completing the production calendar
To get to production calendar, the user will need to go to the "All functions" section. It is located in the main menu and includes the functions existing in the program, collected for convenience in alphabetical order.
"Production calendar" is located in the "Directories" group.
After that, the accountant has an interface that provides the ability to work with the calendar. In some cases, the calendar may already exist by default, in other cases it will have to be re-created using the "Create" button.
On the right side of the screen, the year of interest is selected, after which you can proceed to its direct settings. This can be done using the "Fill by default" button. After that, the system will be filled in automatically based on the information that exists on the Internet on specialized sites, it remains only to make the adjustments necessary for the user.
You can take information, for example, from the Consultant Plus website.
In order to make the transfer of a holiday date, for example, during a period of long new year holidays, replete with transfers, you need to right-click, and then select the “Reschedule day” option from the list.
Next, the number to which the transfer is made is selected, after which the original day becomes a working day. Given that this day is just a weekend, you must again select the “Move day” option and set the desired day of the week for it. As a result, both days become days off in the calendar.
The right side of the calendar displays information about all transfers made by the user.
After all the necessary adjustments are made, the "Save" button saves the changes.
After that, a competent reflection of the calendar will take place in the 1C program.
In 1C 8.3 Accounting, the production calendar can be found in the All functions item. But the All functions command in 1C 8.3 is not always displayed. In order for it to be displayed, you must select Tools - Options and check the box Display the command All functions:
Create and populate a production calendar
In order to open the production calendar in 1C 8.3, you need to select Directories in the All functions item and find Production calendars among the directories:
By default, in the 1C 8.3 program, the production calendar is entered automatically for the Russian Federation. This calendar is filled in for each year and, when updated, it reflects all all-Russian holidays and pre-holiday days:
But since Russia is a very large country in which many subjects are placed, there are situations when one organization has several divisions located in different subjects of Russia. Therefore, it is necessary to reflect different production calendars for different departments. Or the organization is located in a subject where additional days off are regulated.
For these situations, you need to edit the default calendar or create a new calendar using the Create button. In the new element, you must enter the name of the calendar:
The production calendar in 1C 8.3 can be filled with all-Russian holidays using the Fill in by default button.
Types of days of the production calendar
Day type designation colors:
- Red - Sunday;
- Purple - holiday;
- Dark blue - pre-holiday;
- Dark red - Saturday;
- Black - working day:
In order to mark a day in the production calendar with a certain type of day, you must first click on the desired number and use the Change day command. Next, select a specific type of day from the list:
In Russia, holidays that fall on the weekend (Sunday) are transferred to another day. Consider how this happens in 1C 8.3 Accounting.
To transfer a day in the production calendar, select the day to be transferred, click Transfer day and in a new window set the day on which the holiday is transferred:
Also, the Change day and Move day commands can be found in the context menu when you right-click on the desired day. All rescheduled days are displayed to the right of the calendar:
In 1C 8.3, by clicking the Print button, you can print the production calendar:
We recommend that you watch our seminar, where we tell you how to set up a reporting calendar in 1C 8.3, how to set up notifications for reporting, for paying taxes and contributions, a reminder of regular payments:
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The production calendar data itself is not used in accounting. Based on the production calendar, work schedules for departments and employees are formed. Therefore, its completion must be checked before the start of each calendar year before filling in the general schedules of employees. We tell you how to set up a production calendar for 2018 in the 1C: Payroll and HR 8 program (rev. 3).
Setting up a production calendar
The production calendar is a calendar compiled taking into account national holidays and weekends, containing information on the norm of working hours for months, quarters of the year and the year as a whole, calculated in accordance with the legislation of the Russian Federation.
According to article 112 of the Labor Code of the Russian Federation, non-working public holidays in the Russian Federation are:
- January 1, 2, 3, 4, 5, 6 and 8 - New Year holidays;
- January 7 - Christmas;
- February 23 - Defender of the Fatherland Day;
- March 8 - International Women's Day;
- May 1 - Spring and Labor Day;
- May 9 - Victory Day;
- June 12 - Day of Russia;
- November 4 - National Unity Day.
The Labor Code of the Russian Federation established that if a weekend and a non-working holiday coincide, the day off is transferred to the next working day after the holiday. The exception is weekends coinciding with non-working holidays in January. The Government of the Russian Federation has the right to transfer two days off from the number of days off coinciding with non-working January holidays to other days in the next calendar year.
In accordance with Part 5 of Art. 112 of the Labor Code of the Russian Federation in order to rational use weekend and non-working employees public holidays weekends can be moved to other days federal law or a regulatory legal act of the Government of the Russian Federation. At the same time, the regulatory legal act of the Government of the Russian Federation on the transfer of days off to other days in the next calendar year is subject to official publication no later than one month before the start of the corresponding calendar year.
The adoption of regulatory legal acts of the Government of the Russian Federation on the transfer of days off to other days during the calendar year is allowed subject to the official publication of these acts no later than two months before the calendar date of the day off to be established.
Thus, the New Year holidays will last 10 days - from December 30, 2017 to January 8, 2018. There are three days off in a row in February - from February 23 to 25. In March, the weekend will last from 8 to 11 March inclusive. In May, the weekend will last 4 days in a row - from April 29 to May 2, and also on May 9. In addition, there will be three days off each in June (from 10 to 12) and in November (3 to 5).
Depending on the established duration of working time per week, the calculation of the norm of working time for certain calendar periods (month, quarter, year) is carried out in accordance with the Procedure approved by the order of the Ministry of Health and Social Development of Russia dated August 13, 2009 No. 588n.
According to the Procedure, the norm of working time is calculated according to the calculated schedule of a five-day working week with two days off on Saturday and Sunday, based on the duration of daily work (shift):
- at 40 hour working week- 8 ocloc'k;
- if the duration of the working week is less than 40 hours - the number of hours obtained by dividing the established duration of the working week by five days.
The duration of the working day or shift immediately preceding a non-working holiday is reduced by one hour.
Setting up a production calendar in the program "1C: Payroll and personnel management 8" (version 3)
The data of the production calendar itself is not used in accounting; on the basis of it, the work schedules of departments and employees are formed. Therefore, its completion must be checked before the start of each calendar year. before filling out the general schedules of employees.
The program provides for the creation of several production calendars. This may be necessary if the program maintains records for several organizations located in different regions, or for organizations that separate divisions or whose branches are located in regions that have their own holidays, for example, Tatarstan or Bashkortostan (for such regions, the norm of days does not coincide with the all-Russian production calendar).
Starting with version 3.1.4, the ability to create regional production calendars filled out according to the template embedded in the program, filled in accordance with regional legislation, has been added (Fig. 1). Now the program provides for filling in all regional calendars of the Russian Federation for 2016 and 2017. In the future, they are planned to be filled in for 2018. If necessary, you can create them yourself.
A list of all production calendars is stored in the directory Production calendars(chapter Setup - Production calendars).
By default, the production calendar included in the delivery of the program is used with the name Russian Federation - this is a nationwide calendar, holidays and weekend transfers in which are filled (updated) automatically in accordance with the legislation of the Russian Federation (Fig. 2). Each type of day in the production calendar is indicated by its own color: working day - black, pre-holiday - dark blue, holiday - purple, Saturday - dark red, Sunday - red.
The production calendar is set up for each calendar year. The year is selected in the field Year using the arrow buttons. Production calendar included Russian Federation for 2018 is filled in automatically in accordance with the changes for this year.
According to the Decree of the Government of the Russian Federation of October 14, 2017 No. 1250 "On the transfer of days off in 2018", the transfer of days off is provided for:
- from Saturday 6 January to Friday 9 March;
- from Sunday 7 January to Wednesday 2 May;
- from Saturday 28 April to Monday 30 April;
- from Saturday 9 June to Monday 11 June;
- from Saturday 29 December to Monday 31 December.
And also, in accordance with the Labor Code of the Russian Federation, the transfer of the day off November 4 to November 5 (Monday) is provided. Information about all performed transfers is displayed on the right side of the production calendar form.
If in the future it will be necessary to reschedule a day off that coincides with a holiday, then for this you need to select the day off in the calendar that you want to reschedule, right-click on the selected day to open the context menu and select the item reschedule the day(or click the button reschedule the day at the top of the production calendar form), in the dialog box that appears, specify the date to which the day off should be moved (Fig. 3). The transfer of a weekend is performed in the same way as the transfer of a weekend if it coincides with a holiday.
If you need to designate a certain day as a regional holiday, then for this you need to select the required day in the calendar, right-click on the selected day to open the context menu and select the item change day(or click the button change day Holiday change day(or click the button change day Worker, Saturday, Sunday or pre-holiday.
If you need to designate a certain day as a working day before a holiday, then you need to select the required day in the calendar, right-click to open the context menu and select the item change day(or click the button change day at the top of the production calendar form), and in the list that appears, specify the type of day pre-holiday. To cancel this assignment, right-click on the "erroneous" day to open the context menu and select change day(or click the button change day at the top of the production calendar form), and in the list that appears, specify the type of day: Worker, Saturday, Sunday or Holiday.
Recording the settings made to the infobase is done by clicking the button write down or Write and close.
Note! It makes sense to make changes to the production calendar if the calendar data is needed, but it has not yet been officially adopted and it is not yet in the program, because. Not all transfers have been approved by the government. You can fill in the transfers earlier, and then, when the data of the national calendar is approved and included in the delivery of the program, the transfers are automatically corrected.
It is possible to generate a printed form of the production calendar by clicking on the button Seal. AT printed form data is displayed on the number of working, calendar, weekends and holidays, as well as the number of hours for a 40-hour, 36-hour and 24-hour working week and the average monthly number of hours (Fig. 4).
To add a new production calendar to the directory, click the button Create.
- In field Name enter the name of the production calendar.
- In field The code specify an arbitrary code for the production calendar.
- In field Year Specify the year for which the factory calendar is set up (the current year is set by default).
- Click on the button Fill in by default, and the calendar will be filled on a five-day basis, excluding all-Russian holidays. Next, using the buttons change day and reschedule the day it will be necessary to set up a production calendar: make the transfer of holidays that fall on Saturday or Sunday, mark holidays and pre-holiday days. If you want to introduce a new calendar dependent on the federal, check the box Is a regional calendar and select the federal calendar from the dropdown list. Next, click on the button Fill in by default.
In order for the created regional calendar to be used when calculating salaries, it must be specified when setting up the work schedule of employees (Fig. 5).
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In this article, we will look at how to fill in the production calendar (or work schedule) for 2018 in 5 minutes in the 1C Accounting 3.0 program on the 8.3 (8.2) platform. The mechanism of work in calendar charts is similar for all configurations, so the instruction is also suitable for Trade Management 11, ZUP 3.0, Management a small firm etc.
To begin with, why do we need a production calendar in 1C at all? And you need it, for example, in order to calculate the number of banking days for loans or work with a time sheet and other functions.
If you ignore the filling of the work schedule in 1C, you can get the following system errors:
- It is not possible to determine the nearest working date for the date ….., the work schedule may not be full.
- The work schedule of the "Russian Federation" is not filled from the date ....
- There are no working days in the given period.
For example, January 9 in 2018 is a holiday that has been moved from January 3. To reflect this, right-click on the third of January and select "Move Day":
Maintenance of the payment calendar is provided only in some modifications of the program 1C 8.3 and 8.2:
1C ERP enterprise management 2.0.
1C Management of a manufacturing enterprise.
The payment calendar is a report by which you can quickly track all cash flows across all settlement accounts of the organization and at the cash desk, and timely detect inaccuracies.
The report displays planned receipts, expenses and cash balances. It is also possible to obtain detailed data on absolutely all documents, including primary ones.
Consider, for example, working with a payment calendar in the 1C Trade Management 11 program. First you need to make some settings. Go to the "Administration" tab, "Organizations and funds" section. In other versions of the program, this item is located in the "Treasury" section:
Here it is necessary to tick the box "Application for the expenditure of funds."
Here you can also set the parameters for controlling limits for the entire organization or directly for each department. After the settings have been made, the “Money planning” item will appear in the “Finance” section. (Other versions of programs - section "Treasury"):
For example, let's create several requests for spending DS. This document will be the main one in controlling the circulation of funds:
In the document "Application for the expenditure of DS" an important field is "Operation". The specified type of operation determines the DDS item.
Based on the selected operation, the program chooses the article to use on its own and prompts the user in the form of a filtered list. If limit control is enabled in the settings, then 1C may display a notification about the impossibility of posting a document. There are two ways to correct the situation: check the box “Over the limit” or increase the limit value for the required article:
To increase the limit, you need to create a document "Consumption limits for DS".
Each application is determined by the status:
Agreed.
Not agreed.
To pay.
Rejected.
Applications that are not approved are reflected in the journal "Application for the expenditure of DC for approval".
It is most convenient to change the status to “Agreed” right in this list. For understanding, you can create a "Payment calendar for organizations and types of DS" and analyze it.
We display a report for the next month, inconsistencies in the cash amount will be highlighted in red, that is, money that is not enough to transfer the planned payment. This version of the program implements the ability to generate documents for planned receipts of funds and transfers directly from the payment calendar (in earlier versions this feature is not available):
To eliminate the gap in the cash register, we create the document “Expected receipt of DS” by pressing the “Receipt” key. Here you need to correctly indicate the DDS article and the planned date of receipt. Let's go, the gap is closed.
In addition to the above documents, it is possible to create payment documents. To do this, select the desired application or document of receipt of funds. Through the "Settings" button, it is possible to edit additional report parameters, which each user can configure at their discretion. For example, the advanced mode allows you to set the display of DDS articles in the form of a hierarchy, which makes it possible to display results not only individually for each article, but also by groups.
