By general rule weekend work and holidays prohibited. However, it is still possible to attract an employee to work on such days. We tell you how to arrange and pay for work on a weekend or holiday in the 1C: Salary and Personnel program public institution eight".
Paying for work on weekends and holidays
In accordance with Part 1 of Art. 153 of the Labor Code of the Russian Federation, work on weekends and holidays is payable in the following order:
Pieceworkers - not less than double piecework rates;
Employees whose work is paid at daily and hourly tariff rates - in the amount of at least double the daily or hourly tariff rate;
Employees receiving a salary (official salary) - in the amount of at least a single daily or hourly rate (part of the salary ( official salary) per day or hour of work) in excess of the salary (official salary), if work on a weekend or non-working holiday was carried out within the monthly norm of working time, and in the amount of at least double the daily or hourly rate (part of the salary (official salary) per day or hour of work) in excess of the salary (official salary), if the work was performed in excess of the monthly norm of working time.
The procedure for recalculating the monthly tariff rate into an hourly or daily rate is not regulated, therefore, in "1C: Salary and personnel of a state institution 8" it is possible to choose one of three options:
- average monthly number of hours (days) in a month;
- time limit according to the employee's schedule;
- time limit for production calendar.
The recalculation option can be selected in the section " Settings" - "Payroll" In chapter " When converting the employee's tariff rate into the cost of an hour (day), use ".
Registration of work on weekends and holidays in "1C: ZKGU 8"
Registration in the program of work on weekends and holidays that is not provided for by the employee’s work schedule is carried out using the document “ Work on weekends and holidays(chapter " Personnel» - « All personnel documents ", or the section " Salary» - « time tracking»).
In the column " Days of work» weekends or holidays worked by the employee are indicated.
In the column " Reasons, rationale for working on weekends and holidays a rationale for the reasons for going to work on the indicated dates is given, which will be reflected in the order.
The tabular part of the document indicates the employee (employees). If you are billed by the hour, you must specify hours of operation. Also in the form, the method of compensation is selected - increased pay or time off. If necessary, in this document you can register the work of several employees on different days.
The completed document must be held and closed. If necessary, you can extract from the document printed form order or work schedule on a weekend or holiday.
Single billing
If work on a holiday is provided for by the employee's work schedule, then it is paid in a single amount. In this case, the employee is entitled to an additional payment for working on public holidays.
Calculation of additional payment for work on a holiday is made automatically in the document " Payroll" if the program has an accrual " Additional pay for work on public holidays (« Setting» - « accruals»).
Single payment with additional holiday
If payment on a holiday or weekend is made in a single amount and an additional day off is provided, then the time in the program will also be paid when calculating wages using the accrual type " Payment for work on holidays and weekends without increased pay(chapter " Setting» - « accruals»).
In accordance with Part. 3. Art. 153 of the Labor Code of the Russian Federation, at the request of an employee who worked on a weekend or holiday that is not provided for by the work schedule, he may be given another day of rest. In this case, work on a weekend or holiday is paid in a single amount, and the day of rest is not payable.
In the document " Work on weekends and holidays you must specify the method of compensation - " time off».
Calculation of payment in "1C: ZKGU 8"
Calculation of payment for work on weekends and holidays is made automatically in the document " Payroll and Contributions »(chapter " Salary» - « Payroll and contributions»).
When automatically filling out the document in the tabular section on the tab " Accruals» all types of accruals intended for employees are made, including payment for work on a weekend or holiday.
Aksiniya Bogdanova, accountant-consultant of the company's Advice Line
Budget issue, winter
As a general rule, it is prohibited. However, it is still possible to attract an employee to work on such days. We tell you how to arrange and pay for work on a weekend or holiday in the program "1C: Salary and personnel of a state institution 8".
Paying for work on weekends and holidays
In accordance with Part 1 of Art. 153 of the Labor Code of the Russian Federation, work on weekends and holidays is payable in the following order:
pieceworkers - at least at double piecework rates;
employees whose work is paid at daily and hourly tariff rates - in the amount of at least double the daily or hourly tariff rate;
employees receiving a salary (official salary) - in the amount of at least a single daily or hourly rate (part of the salary (official salary) per day or hour of work) in excess of the salary (official salary), if work on a weekend or non-working holiday was carried out within monthly norm of working hours, and in the amount of at least double the daily or hourly rate (part of the salary (official salary) per day or hour of work) in excess of the salary (official salary), if the work was performed in excess of the monthly norm of working hours.
The procedure for recalculating the monthly tariff rate into an hourly or daily rate is not regulated, therefore, in "1C: Salary and personnel of a state institution 8" it is possible to choose one of three options:
average monthly number of hours (days) in a month;
time limit according to the employee's schedule;
standard time according to the production calendar.
The recalculation option can be selected in the section " Settings" - "Payroll" In chapter " When converting the employee's tariff rate into the cost of an hour (day), use ".
Registration of work on weekends and holidays in "1C: ZKGU 8"
Registration in the program of work on weekends and holidays that is not provided for by the employee’s work schedule is carried out using the document “ Work on weekends and holidays(chapter " Personnel» – « All personnel documents", or the section " Salary» – « time tracking»).
In the column " Days of work» weekends or holidays worked by the employee are indicated.
In the column " Reasons, rationale for working on weekends and holidays a rationale for the reasons for going to work on the indicated dates is given, which will be reflected in the order.
The tabular part of the document indicates the employee (employees). If you are billed by the hour, you must specify hours of operation. Also in the form, a compensation method is selected - increased payment or. If necessary, in this document, you can register the work of several employees on different days.
The completed document must be held and closed. If necessary, a printed form of an order or work schedule on a weekend or holiday can be output from the document.
Single billing
If work on a holiday is provided for by the employee's work schedule, then it is paid in a single amount. In this case, the employee is entitled to an additional payment for working on public holidays.
Calculation of additional payment for work on a holiday is made automatically in the document " Payroll" if the program has an accrual " Additional pay for work on public holidays (« Setting» – « accruals»).
Single payment with additional holiday
If payment on a holiday or weekend is made in a single amount and an additional day off is provided, then the time in the program will also be paid when calculating wages using the accrual type " Payment for work on holidays and weekends without increased pay(chapter " Setting» – « accruals»).
In accordance with Part. 3. Art. 153 of the Labor Code of the Russian Federation, at the request of an employee who worked on a weekend or holiday that is not provided for by the work schedule, he may be given another day of rest. In this case, work on a weekend or holiday is paid in a single amount, and the day of rest is not payable.
In the document " Work on weekends and holidays you must specify the method of compensation - " time off».
Calculation of payment in "1C: ZKGU 8"
Calculation of payment for work on weekends and holidays is made automatically in the document " Payroll and Contributions »(chapter " Salary» – « Payroll and contributions»).
When automatically filling out the document in the tabular section on the tab " Accruals» all types of accruals intended for employees are made, including payment for work on a weekend or holiday.
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How to reflect compensation for work on holidays and weekends. Time off in 1C ZUP 3.1
The employee of the organization for the performance of work on a holiday or day off, or overtime is entitled to compensation. It can be presented as additional days / hours of rest or payment for this time in double the amount. The employee chooses the compensation option.
In this article, we will consider the provision of both options for compensating this time and pay attention to the design of time off in 1C ZUP 3.1.
First you need to check the settings, and, if necessary, make additions.
Payroll → Set up the composition of accruals and deductions, here you need to enable the Time off option, it is responsible for the availability of accounting for the time the employee is absent without compensation, as well as the Use intra-shift time off flag if working hours are paid by the hour.
Charges. Here you need to check the availability of the type of accrual Day off and Day off (intra-shift) to account for part-time work shifts. If they are not there, then you need to add them. The parameters of these types of accrual are as follows:
Name;
Time used - Full shifts / or Partial shifts, if compensation is provided not for a full working day, but for a part of it, i.e. for hours;
Designation in the account of time and experience - Additional days off (unpaid), Not included in the insurance experience, Unpaid period.
Documentation of the registration of the fact of an unscheduled departure of an employee to work on holidays or weekends is documented in the document Work on weekends and holidays. In it, for each employee of the organization, you must select one of the proposed compensation methods - Increased pay or Day off.
When making calculations accrued wages per month, an employee with the first option of compensation for overtime work will be paid twice, and an employee who has chosen the second option will be paid once.
Registration of the day off itself is possible using the documents Vacation or Time off in 1C ZUP 3.1. Both are in the Personnel section.
Also, these documents can be used to assign time off not on account of compensation, but at the request of the employee, in this information on the hours worked, on account of which it is provided, is simply not filled out.
To specify the employee's absence time in hours, enable the Absence during part of the shift option; it is available if the Use intra-shift time off check box was selected in the settings. In this case, the document will change the option to specify the time from days to hours.
In the document Day off in 1C ZUP 3.1, you must specify the type of accrual, depending on the method of compensation - for the whole shift, or for hours; number of days/hours and corresponding period; number of previously worked compensatory days/hours.
Time off in 1C also has the function of Releasing the rate for the period of absence of an employee for the possibility of appointing his temporary deputy and paying wages.
You can also add a day off to your vacation. The number of days/hours is indicated on the Additional vacation tab, with the Grant time off flag set, and here you must also enter the number of hours previously worked, due to which the vacation is extended.
Working on holidays imposes on the employer the obligation to compensate employees for working on these days with increased pay or additional days of rest. Let's look at examples of how different options for such work can be arranged in the program "1C: Salary and Personnel Management 8", ed. 3.1.
- To add the necessary accruals and output documents to the interface for working with payment for work on holidays and weekends, you need to presets: To configure the possibility of entering data for calculating the payment of holidays and weekends, you must set the "checkbox" for the attribute "Work on holidays and weekends" in the section "Settings" - "Payroll" - "Setting the composition of accruals and deductions" - "Other accruals" :
- To configure the possibility of calculating the payment for holidays and days off in hours, you must set the flag for applying hourly payment. To do this, you need to set the "checkbox" for the "Use hourly payment" attribute in the "Settings" - "Payroll" - "Hourly payment" section:
Payment without providing an additional day off
Consider the calculation of payment for holidays and weekends using the following examples:
- Vankov S.P. works according to a five-day schedule (40-hour work week with days off on Saturday and Sunday) with an hourly rate of 100 rubles, according to production needs, he worked in excess of the norm on January 3 and 5, 2017, 10 and 8 hours, respectively,
- Petrov S.V. works according to a five-day schedule (40-hour work week with days off on Saturday and Sunday) with a salary of 50,000 rubles, worked full-time on January 5 due to production needs,
- Ulyanova S.P. works on shift schedule with a salary of 15,000 rubles, her work schedule for January 2017 is as follows:
According to Article 153 of the Labor Code of the Russian Federation, work on a weekend or non-working holiday is paid at least twice as follows:
- pieceworkers - at least at double piecework rates;
- employees whose work is paid at daily and hourly tariff rates - in the amount of at least double the daily or hourly tariff rate;
- employees receiving a salary (official salary) - in the amount of at least a single daily or hourly rate (part of the salary (official salary) per day or hour of work) in excess of the salary (official salary), if work on a weekend or non-working holiday was carried out within monthly norm of working hours, and in the amount of at least double the daily or hourly rate (part of the salary (official salary) per day or hour of work) in excess of the salary (official salary), if the work was performed in excess of the monthly norm of working hours.
In our example, Vankov S.P. and Petrov S.V. You need to pay for work on holidays in double the amount. For this, the configured accrual is used. You must first enter information about the periods of work on holidays. To do this, you need to enter the document in the section "Personnel" - "Work on weekends and holidays":
In addition, this document can be found through the section "Personnel" - "All personnel documents" - "Create" - "Work on weekends and holidays" or through the section "Salary" - "Time tracking" - "Work on weekends and holidays" .
Click the "Create" button and fill in the details:
- "Month" - indicate the month in which the payment will be reflected,
- "Date" - indicate the date of registration of the document, it will be used in printed form as the date of the order to engage in work on a weekend or holiday,
- "Number" - the number of the order to attract to work, usually assigned automatically,
- "Organization" - the attribute can be hidden if only one organization is recorded in the database, otherwise you need to specify for which organization the information is entered,
- The set flag "Consent of employees is required" - prohibits the execution of the document before obtaining consent to work on a weekend or holiday,
- The table "Days of work" - is filled with all weekends or holidays that will be indicated in the order, click on the "Add" button, double-click on the ones you need - they should appear in the bottom table, then click "OK":
- "Reasons, justification for working on weekends and holidays" - a text field that indicates the reason for calling employees to work on weekends or holidays, is used when generating a printed order forms,
- The "Payment is made" switch is set to select the option for generating an order: by day or by hour, valid for the entire order,
- The "Employees" table is filled in by employees who worked on a weekend or holiday. For each date and each employee, the number of hours worked on a weekend or holiday is indicated (if the “Payment is made” switch is set to “By the hour”):
If the "Payment is made" switch is set to "By days", then we set the "checkbox" for the corresponding day and employee:
- The set flag "Consent to work on weekends and holidays received" allows the document to be processed when the flag "Consent of employees is required" is set and means receiving a signature on consent to work on a weekend or holiday in the order.
As a result, you can get a printed form of an order to engage in work on weekends or holidays and a work schedule:
- Example of accounting for hours worked
- An example of accounting for hours worked by day:
In the case of Ulyanova S.P. we only have to make a surcharge for working on public holidays. According to Article 112 of the Labor Code of the Russian Federation, days from January 1 to January 8, 2017 are considered non-working holidays; the configured accrual is used to calculate the surcharge for shifts that fall on these days. We believe that the employee worked her shifts according to the schedule, on holidays she has 4 shifts of 11 hours each.
Note! You do not need to enter any special documents for registering work on a holiday, the program itself will see the need for an additional payment (if the production calendar is correctly completed).
Direct payment itself and additional payment for work on weekends or holidays will occur automatically in the document “Payroll and Contributions”. At the same time, the calculation Payment for work on holidays and weekends will be made immediately in double size (as indicated in the standard setting of the accrual formula), and Additional pay for work on holidays (daytime)- in a single amount, since the main accrual was made in the salary.
Example 1: Vankov S.P. worked on holidays 18 hours (03.01 - 10 a.m., 05.01 - 8 a.m.), his hourly rate- 100 rubles, we pay double, we get:
2*18h*100rub/h = 3,600 rubles.
Example 2: Petrov S.V. worked on holidays for 1 day (05.01), his salary is 50,000 rubles, the cost of one day is calculated by dividing the salary by the number of working days according to the employee’s schedule (you can specify the calculation procedure in the section “Settings” - “Payroll” - “When recalculating the tariff employee rates in the cost of an hour (day) to use "), we pay double, we get:
2*1 days*50 000 rubles/17 days = 5,882.35 rubles.
Example 3: Ulyanova S.P. worked on holidays for 44 hours (03.01, 04.01, 07.01, 08.01 - at 11 a.m.), her salary is 15,000 rubles, the cost of one day is calculated by dividing the salary by the number of working days according to the employee’s schedule, we pay in a single amount, we get:
44h*15 000rub./165h. = 4,000 rubles.
Payment with an additional day off
Consider the calculation of payment for holidays and weekends with the provision of time off using the following example:
Spirina V.I. works according to a five-day schedule (40-hour work week with days off on Saturday and Sunday) with a salary of 25,000 rubles, according to production needs, she worked on her day off on January 14, 2017 and wrote an application for extra day rest on January 16th.
According to part 3 of article 153 of the Labor Code of the Russian Federation, at the request of an employee who worked on a weekend or non-working holiday, he may be given another day of rest. In this case, work on a weekend or non-working holiday is paid in a single amount, and the day of rest is not subject to payment.
To add the necessary accruals and output documents to the interface for accounting for time off, you need to presets:
It is necessary to set the "checkbox" for the attribute "Days off" in the section "Settings" - "Payroll" - "Setting the composition of accruals and deductions" - "Absence accounting":
In our example, you need to pay for work on a day off in a single amount. To do this, use the configured accrual Payment for work on holidays and weekends without increased pay. First you need to enter information about the periods of work on holidays (as was done in the example without providing time off). Unlike the previous example, you need to specify which method of compensation will be used for work on a weekend or holiday, for our example, select the value "Time off".
Directly, the payment itself for work on weekends or holidays will occur automatically in the document “Payroll and Contributions”.
Checking payroll:
Example: Spirina V.I. worked on her day off (14.01), her salary is 25,000 rubles, the cost of one day is calculated by dividing the salary by the number of working days according to the employee’s schedule (you can specify the calculation procedure in the section “Settings” - “Payroll” - “When recalculating the tariff employee rates in the cost of an hour (day) to use "), we pay in a single amount, we get:
1 day*25 000 rubles/17 days = 1,470.59 rubles.
In this article I will talk about how in the program 1C Payroll and Human Resources 8.2 edition 2.5 reflect payment for weekends and holidays her.
Article 153 Labor Code RF, work on weekends and holidays paid at least double the amount. The organization may pay more - in which case this should be reflected in local act organizations (in the collective agreement).
Depending on the schedule of employees, there may be nuances in paying for work on holidays.
If an employee works on a five-day working week according to the salary system, then his work on a weekend or holiday will be calculated based on his reduced hourly wage rate:
Payment for work on a day off = Monthly salary / Norm of hours per month * Number of hours worked on a day off * 2.
But if the employee works on a shift schedule, and his shift fell on a state or regional holiday, then he is entitled to a single additional payment for working on a holiday (because the time he worked on a holiday is already paid from a single amount under the terms of his employment contract ):
Surcharge for working on a weekend = Monthly salary / Norm of hours per month * Number of hours worked on a holiday.
To correctly reflect such situations, payment for work on weekends and holidays in the 1C: Payroll and Human Resources program is introduced by two types of calculation: payment for holidays and weekends and extra pay for work on weekends and holidays.
To register the facts of the work of employees on national holidays or days off according to the schedule of employees in the ZUP, the document “Payment for holidays and days off of organizations” is intended.
To get to the list of documents, click the link on the Payroll tab on the user's desktop.
Enter a new document using the "Add" button.
There is a "Fill" button in the document command bar. She opens the menu, offering to fill in a list of accruals of employees whose shift fell on holidays this month or opening a form for generating a list of employees who went to work on a holiday. Such a service is convenient when an entire department or, for example, employees of a certain position, go to work on an order.
The entire list of employees can be set the day off on which they went to work (by clicking on the triangle in the "Holiday (day off)" attribute, the list of holidays of the month for which the document is entered automatically drops out), as well as the number of hours worked.
After filling in, you can supplement the lines of the document with the "Selection" and "Add" buttons.
Let's fill in the document with records of employees whose shift according to the schedule fell on the holidays of this month:
As you can see, only the lines with the accrual “Surcharge for work on holidays and weekends” were filled in for these employees, because "single" tariff is already included in their wages.
All other details of the line were also filled in automatically: the release date and the work done are taken from the employee's schedule, the hourly wage rate - depending on the wage system. If an employee works at an hourly rate, then the hourly rate is taken. personnel order, if at the monthly tariff rate - the hourly tariff rate is calculated by dividing the monthly salary by the norm of working hours.
Important! Here the question may arise - why the tariff rate was calculated in this way.
It depends on the system accounting settings.
Bookmark "Calculation algorithms" the parameter is indicated, which is taken when recalculating the monthly tariff rate into an hourly one.
This can be the monthly norm of time according to the employee's schedule, the monthly norm of time according to the production calendar, and the average number of hours per month per year.
Let's return to our document.
Let's add to it an employee who works five days a week and leaves on a day off.
Since the employee left on his non-working day, he is supposed to enter two lines with different types calculation.
However, the second line can be copied by changing only the type of calculation.
The hourly rate and the amount for work on weekends and holidays will be calculated automatically.
In one of the following articles I will talk about how to enter and calculate
Video tutorial:
